Study and Meeting Room Policies

• Grapevine Public Library offers six study rooms, a study pod, and three meeting rooms for patron use. Patrons must keep to posted capacity of each room. The rooms are available through an online reservation system on a first come, first serve basis to valid Grapevine Public Library card holders in good standing. Grapevine residents may request a free library card at the check-out desk after confirming residency, and nonresidents may purchase nonresident cards for one year for $50.
• Rooms may be reserved for up to three hours a day per card holder. Individuals requesting a room must be at least 12 years of age and possess a valid library card. The person initiating the request or an authorized user on their account must be present during the period of usage.
• The following uses are expressly prohibited of the study and meeting rooms: buying, selling, advertising, or trading products or services for cash or other.
• Room reservations will be canceled 30 minutes after the beginning time for the booking has passed to make the room(s) available to others.
• Only beverages with a lid are permitted in the rooms; food is not permitted.
• Violations of room policies may lead to a loss of reservation privileges.
• After using the rooms, patrons are required to clean up after themselves and restore the room to the state prior to usage, lock the door, and return the key to the Reference Desk.
• Rooms may not be used to store personal belongings. If you need to use the public computers or leave the room for an extended period of time, remove your possessions, and return your key to the Reference Desk. The library is not responsible for the loss of or damage to any equipment or materials owned or rented by an individual or group using the rooms.

BEHAVIOR 

• The Library’s Behavior Policy applies to room usage.
• The Library reserves the right to refuse use of the rooms to individuals who do not comply with this policy.
• Users of the rooms are responsible for leaving them in a neat and orderly condition. Failure to do so may result in the denial of future requests to use a room.
• Individuals may be asked to leave if they disturb others or engage in destructive behavior. Rooms are not soundproof. Please be considerate.
• Users may not move tables and chairs into or remove them from a room. No items shall be taped or tacked to any walls or windows.
• Windows or glass doors in the rooms may not be covered at any time.
• Rooms shall remain unlocked during use.
• No alcoholic beverages, tobacco products, or food may be used in any room. Only beverages with a lid are allowed.
• Please return your key directly to a Reference staff member to ensure its prompt return.
• Rooms booked for the last hour before the library closes must be vacated when the closing announcement is made 20 minutes before the library is scheduled to close.
• All occupants must remain awake while using study rooms, meeting rooms, and the study pod.